Volunteer Registration
Volunteer Registration for this season will open May 9th at 8 am. Login to your account at: https://fcgators.swimtopia.com/ to signup for volunteer positions.
You will be asked to register. Last year’s registration has been removed.
You will then see the 5 swim meets and 1 Meet of Champions meet. Sign up for a minimum of 5 points per family. Families that do not complete their volunteer points will be penalized.
Select a meet. Select a position. Descriptions are below.
Meets are divided into 1st and 2nd shifts, along with setup and cleanup. Each shift is 1 point. You can sign up for 2 or more shifts in the same meet, but it does make for a long night. Once a position has all the required volunteers, it will show FULL.
If you can’t fulfill your position, let [email protected] know as soon as possible. Your points will not be credited if you cancel or do not show up. Failure to reach 5 points per family is not acceptable and may result in suspension from the team or ineligible to join in future seasons or other.
Swim Team Job Descriptions
STROKE JUDGE
- Two from each team needed for each half of meet. Two additional from each team required during Relay Events.Training:
- Must attend annual league clinic.
- Determines if swimmer completed entire swim event according to league rules and concerning the relay start, body position, arm stroke, leg kick, stroke order, turns and finishes.
STARTER
- Home meets only, minimum of one for each half of meet.
- Training: must attend annual league clinic.
- Determines that all lanes are properly filled with eligible swimmers for the event
- Determines that all swimmers are in proper start position in each lane
- Starts the event with an air horn or some other type of alarm. (Whistles are no longer allowed)
- Determines that all swimmers properly begin the event, disqualifies swimmers who did not. (False Start: Each swimmer 6 to 12 are given two chances, swimmers 13 & up are disqualified after only one false start.)
ANNOUNCER
- Home meets only – minimum of one for each half of meet.
- Announces individual events, plus disqualifications, as they occur and facilitates the meets.
TIMECARDS
- After races, circles middle times on time cards and sorts by heat to send to awards area
- Two from each team needed for each half of meet
- Seated position
DQ RECORDER
- In summer swim league, a DQ recorder is responsible for noting the lane in which any disqualifications (DQs) occur during each heat.
TIMERS
- Nine from each team plus one backup timer for each half of meet (6 lane pool)
- Thirteen from each team plus one backup timer for each half of the meet (8 lane pool)
- Operates a stopwatch for each heat in their assigned lane and provides time to the lane scribe.
- Must stand during shift
SCRIBE
- Three or four from each team for each half of meet (depends on pool size)
- Records time and Swimmer ID# on a time sheet and records DQ if applicable
READY BENCH ORGANIZER
- Places swimmers for each event in order on ready benches as listed on heating sheets
AGE GROUP / TENT PARENT
- Two to three for each age group, depending on size
- Marks ID # and events on swimmer's hands
- Takes Roll before meet start to determine no shows
- Adjusts heats as necessary
- Gets age group swimmers to ready bench before start of event
- Locates swimmers who are not in ready bench order
- Must enjoy working with children!!!
SET-UP WORKER
- Home meets only - Monday afternoon before meets, prior to swimmers arrival
- Be available at pool to set up for meet, string flags, wire speakers, set up chairs, canopies, etc.
STATISTICIAN
- Two per meet
- Computer experience required
- Enter swimmer's times from time cards into Hytek-Team Manager Software
Runner
- Picks up time card from each lane, after each race and takes to timecard table
- Picks up time cards from ribbons table and returns to data entry table
- Requires a good deal of walking.
BACKUP VOLUNTEER
- Ready and willing to fill in for any missing volunteer position
- Help with age group parents hand marking during warmup
- Replace missing volunteers or no-shows in other positions as necessary
CLEAN UP CREWS
- Home meets only
- Take down flags, speakers, straighten tables, chairs, etc. Pick up all trash, lost and found items, put away canopies, put away lane towels, put away lake fencing etc.
RIBBONS
- Organizes ribbons on deck.
- Refills ribbon boxes as needed.
- Helps provide swimmers with the appropriate ribbon after their race.
GROUNDS CREW
- Manages trash outside of the pool.
- Checks bathrooms.
- Helps take down or move tents when necessary, depending on the shift.
